HR Country Coordinator

Job overview:

Provide operational transaction support duties using appropriate resources and follow up accordingly in a timely manner including appropriate documentation. Work across functional areas and may work under some degree of supervision.

Key Activities

  • Responsible for execution of all administrative duties in the Human Resources Department
  • Provide general HR support via front and back office tasks
  • Answering phone, chat, mail, tickets in person HR related queries and guiding employees to self-service solutions. This will involve applying a generic knowledge of different HR processes and guiding employees to self-service solutions
  • Working in-depth with one or two (or perhaps more) HR processes at expert level
  • Contribute to build up and maintenance of country specific knowledge libraries. Guides and Instruction creation. Process Description creation
  • Contribute to knowledge sharing and continuous process improvement within and across the two global HR service centers
  • Registration of new employee data into HR local data base
  • Preparation of employment documents package, archive after they are signed
  • Offboarding - Create Termination documents package and registration of employment termination
  • Completing, checking, and processing HR-related forms and documents in accordance with established guidelines so that HR-related matters are administered quickly and accurately
  • Maintaining employee information that meets the organization's legal obligations. Data base excel sheet update, documents & registration of employees whose contract was extended
  • Archiving documents into employee’s personal files. Updates documents in employee files
  • Communication with external agencies/ government about external new hires/leavers, contract statuses
  • Organizational changes. Prepare documents for employment contracts or changes of EC (such as position change, salary change, contract status change limited/permanent) - internal & external. Master data update.
  • Preparation of documentation to funds –maternity leave, health care, pension, national service
  • Update job descriptions and procedures
  • Quarterly or per need - preparation of documents for external auditors and internal stakeholders


  • A minimum of 3 to 4 years of experience in full spectrum HR Admin or similar capacity
  • Fluent in English and Japanese (both writing and spoken) is a MUST!
  • Bachelor Degree in Business, HR Administration or relevant disciplines
  • Ability to multi-task and work under pressure
  • Being meticulous and pro active in providing solutions and proble solving
  • A good communicator with strong interpersonal skills
  • Keen to liaise with multiple stakeholders across levels and diversity

More information:

If you would like to be part of our HR team, please apply now. Dont Delay!


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Grundfos is an Equal Opportunity Employer


To all Recruitment Agencies
Grundfos does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our SuccessFactors, our careers email addresses, Grundfos employees or any other company location without being engaged by a Company Recruiter. Grundfos is not responsible for any fees related to unsolicited resumes/CVs.



Notice for candidates from Russia and Central Asia

If you are a candidate from any of the below mentioned countries wishing to explore employment opportunities with Grundfos, we would like to firstly thank you for your interest, and urge you to visit the job page of your country to apply for specific positions that interest you, rather than create a talent profile in
our system. This is suggested to ensure full compliance with the data privacy
requirements of your country.

Russia, Belarus, Kazakhstan, Uzbekistan, Turkmenistan, Tajikistan, Afghanistan, Kyrgyzstan

Talent profile

Grundfos now has a global recruiting system in place, supporting our ambition to provide a qualitative user experience to all our candidates.

To be updated on all career opportunities that might interest you as a candidate, we ask you to create a Talent Profile and set up a job alert so that you will be notified when a position that matches your criteria is posted. Creating a profile will also enable Grundfos recruiters to search and find your CV for when your education and experience match a role we are actively working to fill.

Click here to create a profile.

Thank you for your interest in Grundfos.



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