HR Coordinator, HR Services

HR Services Specialist (part time)

Key Accountabilities / Responsibilities:

  • Responsible for execution of all administrative duties in the Human Resources Department.
  • Provide general HR support and back office tasks.
  • Contribute to knowledge sharing and continuous process improvement within and across HR service centers.
  • Take part in network activities across centers within defined expert area(s).
  • Coordination with internal and external stakeholders.
  • Contribute to the individual and overall user satisfaction.

Onboarding

Registration of new employee data into HR local data base.

Registration to employment into website CROSO, including health insurance/heath booklets.

              Make request for issuance of employee’s health card when needed (submit proof        of payment to Health fund RFZO).

              Local Onboarding administrative tasks

 Offboarding      

  • Registration of employment termination into website CROSO.
  • Local Offboarding administrative tasks

Onsite HR Administration           

  • Responsible for validity and updating of documentation. Prepare and make official letters for employees. Completing, checking, and processing HR-related forms and documents in accordance with established guidelines so that HR-related matters are administered quickly and
  • Maintaining employee information that meets the organization's legal obligations. Data base excel sheet update, documents & registration of employees whose contract was extended.
  • Archiving documents into employee’s personal files. Updates documents in employee files.
  • Communication with external authorities/agencies about external new hires/leavers, contract status follow-up.
  • Organizational changes. Master data update on local drive, CROSO.
  • Electronic registration of employment/health insurance of employees & their family members to CROSO on daily/weekly/monthly basis.
  • Preparation of documentation to funds –maternity leave, health care, pension, national service.

Payroll & Time 

  • Vacation registry to local excel file, check vacation request in Kronos, archiving vacation requests (+ stamping it).
  • Preparation of employee’s data for external auditors (such as Deloitte, KPMG)
  • Part of transportation data entery for Payroll - to register in excel daily transportation of employees due to overtime and for those who use organized transportation from Belgrade 

Reporting           

  • Monthly report of Holidays not spent send to Finance department.
  • Quarterly or per need - preparation of documents for external auditors; requesting data for auditors from CROSO.

 Key competences:

  •  Service and solution oriented
  • Minimum 1 year experience in similar job
  • Outgoing and smiling
  • Flexible. Adapt to change and people
  • Accurate and thorough
  • Proactive
  • Ability to plan and work in a structured way
  • Communicative
  • Ability to energize others and create positivity
  • Able both to take the helicopter perspective and dive into details
  • Ability to cope with resistance and time pressure

Notice for candidates from Russia and Central Asia

If you are a candidate from any of the below mentioned countries wishing to explore employment opportunities with Grundfos, we would like to firstly thank you for your interest, and urge you to visit the job page of your country to apply for specific positions that interest you, rather than create a talent profile in
our system. This is suggested to ensure full compliance with the data privacy
requirements of your country.

Russia, Belarus, Kazakhstan, Uzbekistan, Turkmenistan, Tajikistan, Afghanistan, Kyrgyzstan

Talent profile

Grundfos now has a global recruiting system in place, supporting our ambition to provide a qualitative user experience to all our candidates.

To be updated on all career opportunities that might interest you as a candidate, we ask you to create a Talent Profile and set up a job alert so that you will be notified when a position that matches your criteria is posted. Creating a profile will also enable Grundfos recruiters to search and find your CV for when your education and experience match a role we are actively working to fill.

Click here to create a profile.

Thank you for your interest in Grundfos.

Support

support

Technical support for online applications send us an email.