Doing business with us
Grundfos Group Purchasing
Grundfos Group Purchasing is responsible for sourcing goods and services for the group as well as selecting suppliers, negotiating the agreement and developing relationship with our suppliers both at group and local level. Our organization has a network of purchase profession across all our plants.
To allow us to pay our suppliers on time, invoices must contain a number of details so that they can pass directly through the invoice process. In the below document you will find Grundfos’ invoicing requirements for all our entities. Start by searching for the country, then for the Grundfos company and find the relevant requirements.
Access for current suppliers
Our Supplier Extranet offers Supplier Network Collaboration and Document Access for existing suppliers.
In Grundfos, Social Responsibility and Sustainability are deeply founded in our values. We believe this to be essential when building and developing trusting relationship with our suppliers.
We wish to influence our suppliers to contribute to responsible and sustainable development and to demonstrate responsible sub-supplier management, like we do ourselves. We therefore expect our suppliers to actively take responsibility for not only their own actions and activities, but also for their suppliers. Therefore, the Supplier Code of Conduct applies to all Grundfos suppliers. The suppliers are also responsible for ensuring that their sub-suppliers comply with this code.
At Grundfos, we run our business in a responsible and ever more sustainable way. We are committed to creating products and solutions that help our customers and the surrounding world conserve natural resources and reduce climate impacts. This is part of The Grundfos Values, as well as in accordance with the Grundfos Sustainability Strategy, which has the scope of reducing our chemical footprint and developing new ever more sustainable products and solutions.
In order to give our suppliers, contractors and other relevant stakeholders world wide a tool to help comply with this, we have devised the Grundfos Focus List, which bans or restricts the use of certain chemical substances in Grundfos products, Grundfos production processes and at Grundfos facilities.
This in turn means that our suppliers are obliged only to deliver products, which comply with the Grundfos Focus List. Please be aware that the list includes both banned substances and restrictions in use for other substances as well as the maximum accepted concentration limit - please consult the listed directives/regulation for additional details.
Compliance with global chemical regulations
The Grundfos Focus List includes the following directives/regulations/conventions:
- REACH (Regulation (EC) No 1907/2006)
- Candidate List of SVHC’s
- REACH Annex XIV – Authorization list
- REACH Annex XVII – Restriction List
- Candidate List of SVHC’s
- RoHS (Directive 2011/65/EU and Directive (EU) 2015/863)
- International Maritime Organization; IMO Resolution MEPC.197(62)Hong Kong convention)
- China RoHS (MIIT Order 32)
- Ozone Depleting Substances Regulation; ODS (Regulation (EC) No 1005/2009 and Regulation (EC) 2037/2000)
- Fluorinated Greenhouse Gasses Regulation; GHG (Regulation (EU) No 517/2014)
- Batteries Directive and Regulation (Directive 2006/66/EC and Regulation (EU) no 493/2012)
- Packaging and Packaging Waste Directives (Directive 94/62/EC and Directive 2004/12/EC)
- Persistent Organic Pollutants Regulation; POPs (Regulation
(EC) No 850/2004 )
- California Proposition 65; PROP65 (Safe Drinking Water and Toxic Enforcement Act of 1986)
In situations, where local legislation is stricter than European chemical legislation, these demands will overrule the claims of the Focus List.
Phase out of SVHCs
The process set-out in Grundfos is to phase out the use of the Substances of Very
High Concern (SVHC) from the REACH Candidate List (www.echa.europa.eu/web/guest/candidate-list-table).
With the recent update of the REACH Candidate List of Substances of Very High
Concern for Authorization as of 27.06.2018 where Lead; CAS No. 7439-92-1 has been added, we are making an exemption from our internal procedures, since a timely phase out is not possible. The responsibility for our suppliers is to inform us about the
presences of any SVHC in particular lead.
Should a product contain other SVHC's above 0.1 percent, a phase out must start
immediately – please contact your Grundfos Purchase contact person.
Declaration of China RoHS and PROP65 substances
Should a product contain a China RoHS or PROP65 substance above the given limit, this substance must be declared. If a China RoHS or PROP65 substance is present and has been declared, the product will still be in compliance with the said regulation and Grundfos will use the information for marking purposes.
In case of questions please use:
The valid Focus list is at all times available at www.grundfos.com/focus-list. However, users of the list are responsible for taking legal updates of the listed regulations into account.
All information from suppliers must be directed to the Grundfos Purchase department buying your products or substances.
Recent updates of the Focus List:
- New substances on the REACH SVHC list
- New substances on REACH Annex XIV
- New substances and changed limit values on the POPs list
- New substances on the IMO list
- New feature: the previous version of the Focus List is attached in a new sheet "Obsolete version 10.1"
CDX - supplier communication platform
Grundfos has chosen CDX, Compliance Data Exchange, as our new supplier communication platform for product chemical compliance. Grundfos is implementing this online solution because of growing demands within chemical legislation on a world-wide scale. It is a smarter way to secure chemical compliance in our products, as it streamlines the process of confirming compliance status by having it entirely formatted in an easy-to-use system with simple and effective communication functions.
Below you can read our Electronic Data Interchange Guidelines, EDIFACT Standards 92.1 and D96.A - regarding order, order confirmation, invoice - for SAP R3.
If you have any questions please contact Group Purchase: firstname.lastname@example.org
In-process and finished goods must be appropriately packed to protect against damage. All packaging and labelling provided by the supplier must meet applicable standards and regulations.
All pallets, collars and bearers used by suppliers for delivering goods to GRUNDFOS must be in compliance with the following standard:
The instructions of below leaflet have been worked out to facilitate correct packing and labelling to the Grundfos Group.
So just as we stipulate standards of ethical practice for ourselves in a formal Code of Conduct, we have a Supplier Code of Conduct that establishes related requirements for all of our suppliers. We expect them to share our approach to ethics, human rights and protecting the environment, from working hours, anti-bribery to conflict minerals. We believe this is essential in building and developing trusting relationships with our suppliers.
The Supplier Code of Conduct is included in the Group Framework Agreement, and therefore all suppliers of direct materials to Grundfos shall comply with the expectations and requirements of the code.
Compliance with the Supplier Code of Conduct is a requirement for developing relations between Grundfos and our suppliers, and therefore it is also a foundation for reaching more ambitious goals together.