Privacy notice - Installer championship audience 2019


Which Personal Data is collected?

Grundfos records and collects video footage and takes pictures of the audience around the Grundfos Installer Championship 2019 competition in which you may appear. If you can be identified in the videos and/or the pictures the videos and pictures become personal data (hereinafter the “Personal Data”).

You are free to decide whether you want to provide your Personal Data to Grundfos. However, your Personal Data may be captured by Grundfos when you enter the Grundfos Installer Championship 2019 area.


The purpose of collecting Personal Data

Grundfos uses the Personal Data for the purposes of live streaming the Grundfos Installer Championship 2019 competition on screens on the Grundfos Installer Championship booth, on Facebook and Instagram as well as for communication and marketing purposes on Grundfos websites and in newsletters, etc., and to prepare for the next Grundfos Installer Championship competition.


The legal basis for collecting Personal Data

The processing of Personal Data is necessary to fulfil or protect the legitimate interest of Grundfos. Grundfos has deemed that this interest overrides any interests or fundamental rights and freedoms the Grundfos Installer Championship 2019 audience may have which require the protection of personal data (Article 6, para. 1, lit. f of the General Data Protection Regulation (Regulation (EU) 2016/679)). The legitimate interest and objective of Grundfos is to spread the knowledge of the Grundfos Installer Championship 2019 and to communicate about the event to our customers and markets. That objective and interest is deemed not to be overridden by interests or fundamental rights and freedoms of the Grundfos Installer Championship 2019 audience. Special regard is given to the reasonable expectations of the audience that their presence may be recorded and used for the purposes mentioned above.
Moreover, the interests of the audience are safeguarded by the fact that they are free to choose not to participate in the event.

Your Personal Data may only be processed for different purposes if this is necessary to comply with legal or regulatory
obligations (e.g. transfer to courts or criminal prosecution authorities), if you have consented to the respective processing, or if the processing is otherwise lawful under applicable law. If processing for a different purpose
takes place we may provide you with additional information.


Details of the data controller and recipients of the Personal Data

Grundfos Holding A/S, Poul Due Jensens Vej 7, 8850 Bjerringbro, Denmark, telephone +45 87 50 14 00, is the data controller responsible for data security and the processing of your Personal Data according to the specific purposes mentioned above.

Grundfos can share your Personal Data with third parties acting as Grundfos’ data processors for processing your Personal Data according to the purposes mentioned above. The following data processors are used:

  • Proshop Europe A/S, Langdyssen 3, 8200 Aarhus, Denmark: Proshop Europe is doing the video recording and live streaming to screens on the Grundfos Installer Championship 2019 booth

  • Fabricius Productions v/ Anders Fabricius Hansen, Aksel Møllers Have 22, st. th., 2000 Frederiksberg, Denmark: Fabricius Productions makes video recordings and takes pictures to be used in newsletters and social media appearance, etc.

  • Other recipients, typically consultants, that will assist with IT support for the above systems and assist with the processing of your Personal Data on behalf of Grundfos in the above systems.


Other authorised third parties may need to access or store Personal Data if required or permitted by applicable law (e.g. governmental authorities, courts, external advisers and similar third parties that are public bodies).


Transfer of the Personal Data

In certain cases, your Personal Data may be transferred to outside of EU/EEA. Grundfos ensures that such
transfer will be carried out in accordance with the applicable data protection laws. This entails that any party outside of EU/EEA which comes into possession of your Personal Data must ensure an adequate level of protection, for example
by entering into the EU standard contractual clauses, or implement and comply with binding corporate rules, where applicable. If you have any inquiries in relation hereto, you are welcome to contact Grundfos – please see the contact
information below in the ‘How can you access your Personal Data?/Further rights’ section.


Retention period

Your Personal Data will be stored for processing for 36 months for the purposes of first live streaming the Grundfos Installer Championship 2019 competition on the booth, on Facebook and Instagram and later for communication
and marketing purposes on Grundfos websites and in newsletters, etc., and to prepare for the next Grundfos Installer Championship competition.

Some of your Personal Data may, however, be stored for accounting purposes or for defence of legal claims. This Personal Data will be stored until the expiration of the statutory limitation period.


How can you access your Personal Data?/Further rights

Under applicable law, you have various rights (under the conditions set out in applicable law).


Right of access: You may have the right to obtain from us confirmation as to whether or not Personal Data concerning you is processed, and, where that is the case, to request access to this Personal Data. The access to information includes – inter alia – the purposes of the processing, the categories of Personal Data concerned, and
the recipients or categories of recipients to whom the Personal Data has been or will be disclosed. However, this is not an absolute right and the interests of other individuals may restrict your right of access.

You may have the right to obtain a copy of the Personal Data undergoing processing. For further copies requested by you, we may charge a reasonable fee based on administrative costs.

Right to rectification: You may have the right to obtain from us the rectification of inaccurate Personal Data concerning you. Depending on the purposes of the processing, you may have the right to have incomplete Personal Data completed, including by means of providing a supplementary statement.

Right to erasure ("right to be forgotten"): Under certain circumstances, you may have the right to obtain from us the erasure of Personal Data concerning you and we may be obliged to erase such Personal Data.

Right to restriction of processing: Under certain circumstances, you may have the right to obtain from us restriction of
processing your Personal Data. In this case, the respective data will be marked and may only be processed by us for certain purposes.

Right to object: Under certain circumstances, you may have the right to object the processing of your Personal Data by Grundfos, on grounds relating to your particular situation, at any time. Grundfos may be required to cease processing your personal data.

Right to data portability: Under certain circumstances, you may have the right to receive the Personal Data
concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you may have the right to transmit that data to another entity without hindrance from us.

If you would like to know more or wish to exercise one or more of the rights listed above, you are welcome to contact Grundfos Holding A/S by calling telephone +45 87 50 14 00.


Filing of complaints

In case of complaints, you also have the right to lodge a complaint with the competent supervisory authority regarding the storing or processing of your Personal Data.


Changes to the Privacy Notice

We reserve the right to change or supplement this Privacy Notice at any time. The current Privacy Notice will always be available on Grundfos’ company website.