Supplying our business
In Grundfos, social responsibility and sustainability are deeply founded in our values. We believe this to be essential when building and developing trusting relationships with our suppliers.
To allow us to pay our suppliers on time, invoices must contain a number of details so that they can pass directly through the invoice process. In the below document, you will find Grundfos’ invoicing requirements for all our entities. Start by searching for the country, then for the Grundfos company and find the relevant requirements.
All packaging and labelling provided by the Supplier must meet standards and regulations applicable at the date of Suppliers’ shipment of the Goods.
Latest prices for Grundfos pallets, collars, and bearers can be found here.
Electronic Data Interchange (SAP R3)
Below you can read our EDI Guidelines, EDIFACT Standards 92.1 and D96.A - regarding order, order confirmation, invoice - for SAP R3.
Marking and packaging of goods
In-process and finished goods must be appropriately packed to protect against damage. All packaging and labelling provided by the supplier must meet applicable standards and regulation.
All pallets, collars and bearers used by suppliers for delivering goods to Grundfos must be in compliance with the following standard:
Wooden packaging - Quality and requirements: Download (pdf)
Packaging ‐ Transport levels ‐ Definition of transport levels: Download (pdf)
The instructions of below leaflet have been worked out to facilitate correct packing and labelling to the Grundfos Group.
Instructions for suppliers to the Grundfos Group: Download (pdf)
We run our business in a responsible and ever more sustainable way
At Grundfos, we are committed to creating products and solutions that help our customers and the surrounding world conserve natural resources and reduce climate impacts. This is part of our values, as well as in accordance with the Grundfos Sustainability Strategy, which has the scope of reducing our chemical footprint and developing new ever more sustainable products and solutions.
In order to give our suppliers, contractors and other relevant stakeholders world wide a tool to help comply with this, we have devised the Grundfos Focus List, which bans or restricts the use of certain chemical substances in Grundfos products, Grundfos production processes and at Grundfos facilities.
This in turn means that our suppliers are obliged only to deliver products, which comply with the Grundfos Focus List. Please be aware that the list includes both banned substances and restrictions in use for other substances as well as the maximum accepted concentration limit - please consult the listed directives/regulation for additional details.
Compliance with global chemical regulations
The Grundfos Focus list includes the following directives/regulations/conventions:
- REACH Regulation (1907/2006/EC)
- Candidate List of SVHC
- REACH Annex XIV – Authorization list
- REACH Annex XVII – Restriction List
- RoHS Directives (2011/65/EU and 2015/863/EU)
- International Maritime Organization; IMO (Resolution MEPC.269(68)) / Hong Kong Convention / Regulation (EU) No 1257/2013 on ship recycling
- China RoHS (MIIT Order 32)
- Ozone Depleting Substances Regulation; ODS (1005/2009/EC and 2037/2000/EC)
- Fluorinated Greenhouse Gasses Regulation; GHG (517/2014/EC)
- Batteries Directives (2006/66/EC and 493/2012/EC)
- Packaging and Packaging Waste Directives (94/62/EC and 2004/12/EC)
- Persistent Organic Pollutants Regulation; POPs ((EU) 2019/1021) / Stockholm Convention
- California Proposition 65; PROP65 (Safe Drinking Water and Toxic Enforcement Act of 1986)
- TSCA, (Toxic Substance Control Act of 1976, Section 6)
In situations, where local legislation is stricter than European chemical legislation, these demands will overrule the claims of the Focus List.
Phase out of SVHCs
The process set-out in Grundfos is to phase out the use of the Substances of Very High Concern (SVHC) from the REACH Candidate List.
With the update as of 27.06.2018 when Lead (CAS No. 7439-92-1) was added to the REACH Candidate List of Substances of Very High Concern for Authorization, we are making an exemption from our internal procedures, since a timely phase out is not possible. The responsibility for our suppliers is to inform us about the presences of any SVHC in particular Lead.
Should a product contain other SVHC's above 0.1 percent, a phase out must start immediately – please contact your Grundfos Purchase contact person.
Regulatory list information
Recent updates of the Grundfos Focus List
- New substances added to REACH SVHC as per the latest Candidate List update on 17/01/2023
- New substances added to PROP65 as per the latest update on PROP65 list on 27/01/2023
- POPs and TSCA Section 6 limit values and "Declaration information" reviewed and updated
- IMO reference changed to "IMO/EU SRR" as both regulations are being followed since Focus List version 15.0
- Error fixes
- New substances added to REACH SVHC and REACH Annex XVII lists
- Error fixes
In August 22, 2012 the US Securities and Exchange Commission (SEC) approved the final rules concerning Conflict Minerals. Grundfos is not directly affected by the legislation; however, we support human rights and wish to contribute to transparency in the supply chain.
Conflict Minerals handling approach
- Requirements for ethical sourcing in Grundfos Supplier Code of Conduct
- Identification of relevant products and suppliers
- Information gathering by using the RMI-CMRT Reporting Template
Currently Grundfos has no knowledge that we use Conflict Minerals. However, we are assessing and implementing steps to determine the use, source and origin of the minerals tin, tantalum, tungsten and gold in our supply chain. Due to the nature of our supply chain this process will therefore be carried out continuously.
Declaration of China RoHS and PROP65 substances
Should a product contain a China RoHS or PROP65 substance above the given limit, this substance must be declared. If a China RoHS or PROP65 substance is present and has been declared, the product will still be in compliance with the said regulation and Grundfos will use the information for marking purposes.
In case of questions
For questions related to the Focus list, please use firstname.lastname@example.org.
The valid Focus list is at all times available at www.grundfos.com/focus-list. However, users of the list are responsible for taking legal updates of the listed regulations into account.
All information from suppliers must be directed to the Grundfos Purchase department buying your products or substances.
Additional questions and inquiries regarding conflict minerals can be sent to email@example.com.
Compliance Data Exchange (CDX) - supplier communication platform
Grundfos is using CDX, Compliance Data Exchange, as our supplier communication platform for product chemical compliance.
Find video guides and downloads
The supplier communication platform CDX offers a smarter way to secure chemical compliance in our products, as it streamlines the process of confirming compliance status by having it entirely formatted in an easy-to-use system with simple and effective communication functions.
We do sustainable business
Just as we stipulate standards of ethical practice for ourselves in a formal Code of Conduct, we have a Supplier Code of Conduct that establishes related requirements for all of our suppliers. We expect them to share our approach to ethics, human rights and protecting the environment, from working hours, anti-bribery to conflict minerals. We believe this is essential in building and developing trusting relationships with our suppliers.
We address sustainability with our suppliers through our Supplier Code of Conduct. The Supplier Code of Conduct includes requirements regarding unethical sourcing and conflict areas. Suppliers are furthermore expected to demonstrate responsible sub-supplier management.
Supplier Code of Conduct
The Supplier Code of Conduct is included in the Group Framework Agreement, and therefore all suppliers of direct materials to Grundfos shall comply with the expectations and requirements of the code.
Compliance with the Supplier Code of Conduct is a requirement for developing relations between Grundfos and our suppliers, and therefore it is also a foundation for reaching more ambitious goals together.
We wish to influence our suppliers to contribute to responsible and sustainable development and to demonstrate responsible sub-supplier management, like we do ourselves. We therefore expect our suppliers to actively take responsibility for not only their own actions and activities, but also for their suppliers. Therefore, the Supplier Code of Conduct applies to all Grundfos suppliers. The suppliers are also responsible for ensuring that their sub-suppliers comply with this code.
Supplier audits and assessments
We conduct regular on-site and off-site supplier audits according to our Supplier Code of Conduct. Additionally to the internal audits conducted by our Compliance Team, we partnered with selected 3rd party companies in order to widen the scope of suppliers to be assessed, to verify compliance and to monitor the CSR performance of our suppliers. In case of any non-compliances we request corrective actions from our suppliers in order to mitigate risk and drive improvement in our supplier base. We consider sustainability a key factor in our business decisions therefore we integrated these audit results as one of the key performance indicators into our procurement processes and daily operation when working with suppliers.
Becoming our supplier
We truly believe that to serve our customer best, the right supplier is the key. We focus on having the right price-quality relationship and we believe that developing sustainable and value-creating relationships with out suppliers is of the greatest importance.